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NIH Program Specialist

This position is with an IC at NIH. They are looking for an upper level administrative professional to support a lab within the NIH.

Below is the job description:

  • Work harmoniously with administrative services staff who support the operations of the branch; report to and receive guidance from an Administrative Program Manager.
  • Schedule, organize, and craft agendas/presentations/handouts for meetings; manage the Outlook calendar of assigned scientists.
  • Organize, maintain, and update physical and electronic files; ensure that all files are easily accessible to others.
  • Assist in coordinating special projects and meetings on behalf of senior leadership.
  • Build travel itineraries for scientists and visiting guests; prepare all documents related to local, domestic, and outside activity travel.
  • Process equipment and supply order requests.
  • Prepare HR packages for personnel appointments and renewals; obtain required documentation from appointees as necessary (i.e. immigration paperwork, degree, reference letters, etc.).
  • Keep current on NIH operational policies and procedures.
  • Serve as the central timekeeper for assigned staff.

Necessary Background:

  • No less than 2 years of professional experience;
  • Preferred BS or BA degree in any field, or additional 3 years of experience necessary;
  • Strong critical thinking and creative problem-solving skills;
  • Resilient personality with a high level of social skills to deal effectively and persuasively with all levels of an organization;
  • Ability to multitask and manage time in a dynamic work environment.

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